Grant checks will be sent to the address on the W-9 form. In some limited circumstances, it can be sent to a different address (e.g. to a particular school rather than the district office). Talk to staff before signing your grant agreement if this is a concern.
A signed grant agreement, valid W-9 form, and project plan must be submitted before any grant funds may be disbursed. The project plan follows your community investigation, so it’s really up to you how quickly this may be done. Once those documents are received and reviewed, and any changes made, the first payment will be sent within 30 days. The final payment of $250 will be mailed at the end of the implementation period, after requirements are met and the final product is submitted with Media Releases. For those selecting the $250 grant option, the check will be sent at the [...]
What if we anticipate problems with our school district signing the grant agreement or paying out project expenses in a timely manner?nylcstaff2023-06-22T14:59:02-05:00
A solution that past teams have used to address this issue is to find a related nonprofit sponsor. For example, a school-based Interact Club asked their local Rotary Club to serve as fiscal agent.
A W-9 form is a “Request for Taxpayer Identification and Certification.” We need a W-9 form filled out with information for the organization that will be the team’s sponsor. For example, a school-based team will likely submit the school district’s W-9 form. Check with your accounting office- they will be very familiar with the form and should have a copy ready. The grant check will be made out only to the entity listed on the W-9 form, and the organization will receive a 1099 form from NYLC if funds granted were over $600 for the year.
Grant funds may be used for direct project expenses required to implement your project, and may also be used for t-shirts or swag (logos and banner designs provided), food for meetings, substitutes, and youth stipends are allowable if required for the project. Funds may not be used for indirect expenses (overhead), salary, offset of normally budgeted costs, or expenses not related to the program. A budgeting template is provided in our online community to use as part of your planning process. If you have specific questions, please contact us.